Apologies for absence There were no apologies.

Cllr Weeks, Borough Councillor for the Exbourne Ward, Lee Walker, Police Community Support Officer, and two members of the public were present.

The minutes were signed as a true record.

PLANNING

The following applications have been received:-
Middle Corscombe Far, Stockley Conversion of studio/workshop to ancillary accommodation. There were no objections.

Barn doors at Granary Cllr Weeks has met with Dr Nielson. One of conditions was that the barn doors should be retained on east elevation (this was incorrect on original planning consent and was amended to west elevation). It became apparent that the barn doors could not be hung on existing hangings because of the pillars. Cllr Weeks asked if Dr Nielson had any objections about splitting the door and hinging it so it can fold and then hang adjacent to the pillar. Dr Nielson stated he did not object to this, but the planners did. He is to submit plans and Cllr Weeks has requested that the planners consult with the parish council. There is still uncertainty as to whether the doors, in their current state, are sturdy enough to be hung up.

Chapple Inn WDBC received an application, but it was not complete. Further information was sought, but the applicant withdrew the application. Enforcement will now proceed.

Cllr Weeks then informed the parish council about WDBC's Local Development Framework. There is to be a six week consultation at the end of July. WDBC need to provide 3800 new homes by 2026. Whilst the larger towns will provide the majority of sites. The framework has also identified certain villages and Sampford Courtenay is one of these. A site has been highlighted to provide 5 affordable homes. Cllr Weeks stated the landowners had not yet been approached and he preferred not to say where it was at this stage, but he did feel it was unsuitable. If the landowner is approached and is not interested then the plan will proceed no further.

Mr. Chris Dunsford is prepared to come to a meeting or a village function for consultation.
The parish council will need to consult their parish plan and inform WDBC of residents wishes.
Cllr Askew was able to refer to the document and stated that 'there is the potential for low cost housing as property values are high and beyond the reach of first time buyers. Residents wish to see single dwelling development or barn conversions - not multiple development.'

Owing to other commitments Cllr Weeks left the meeting.

The Chairman then welcomed PCSO Walker. He stated he had been approached about traffic speeding. He was informed that it occurs both on the main road and through the village. PC Wilson used the speed gun at Exbourne and caught some motorists. The cameras have now been removed from use and will not be reintroduced until more training is done. They can put 2 wires across the road for 2 months and monitor traffic speed. If average is higher than the speed limit then it will be an area included for use with the speed gun.

Cllr Mardon stated the main problem is that the roundabout is not treated as such - motorists do not give way to traffic on their right.
PCSO Walker will speak to his Sergeant and PC Wilson, but it is difficult to find a solution. Cllr Mardon stated traffic lights would provide a solution. PCSO Walker stated that was a highways matter. The Chairman responded by stating the parish needs the support of the police (in the form of a letter to DCC). When there have been roadworks on the A3072 and temporary traffic lights have been implemented they have worked very well. PCSO will speak to his superiors.
He stated there have been 2 incidents of crime in the last 12 months and these figures are available on the police website.
Cllr Harper raised the issue of receiving the crime figures at the Eastern Link meetings. It is not done parish by parish - Inspector Milligan was of the opinion that it was not possible.
PCSO Walker was thanked by the parish council for his presence at local events residents have expressed their gratitude.

PCSO Walker was thanked for attending and then left the meeting.

MATTERS ARISING

Undergrounding of overhead cables (incorporating progress of street lighting B.T. have replied to the clerks letter about a site meeting to discuss the remaining pole beside Green Cottage. This letter has been copied to all the Cllrs. The pole is to remain in its exisiting position. BT sales have to be contacted and an order raised if undergrounding is requested. This was discussed and it was decided Cllr Mardon and the clerk work together and contact one of the national newspapers.
The clerk has spoken with Mr and Mrs. Bevis with regard to the street light opposite Hammets Hill Cottage. Because of the planning application for widening of the gateway the street light is to move 8 metres south towards Bank Cottage. The clerk has spoken with Mr. Dommett at DCC. There is the possibility that the street light can be incorporated within the visibility splay. Mrs Williams also reported this problem to the parish council. Mr and Mrs. Bevis have stated they will fight it.

The results of the consultation are now known. 18 residents voted for the Victorian design and 16 voted for the teardrop design. Some of the councillors felt that they still did not have a mandate to choose as neither are clear decisions. In both cases there are more people voting against those choices. Cllr Askew also mentioned the height of the columns and the suitability of the Victorian design on such a tall column.
There are also concerns regarding light pollution and the Victorian design cannot be shielded when it is on the opposite side of the road to the dwelling.

Cllr Harper proposed that the parish council go with the results. Cllr Mardon seconded this. There were two votes in favour, three votes against and two abstentions.
It was, therefore, decided not to go with the vote at this stage, but to get costings of the two designs and light pollution data from DCC.
Cllrs Harper and Mardon requested it be minuted that they were unhappy with this decision.
Cllr Harper stated that Cllr James McInness stated he had a limited source of funding and would be happy for the parish to apply.
The clerk to write to Colin Coleman and thank him for supplying the montage for the consultation.

Parish Plan defer to the next meeting.

Parish Paths Partnership the format for the summer events have changed and there are no venues in this area. Will not be attending this year.

Public Toilets nothing further heard about the transfer. Cllr Harper stated that Mr. Harper has cut the hedge. The parish council pay him and he donates it to the village hall. The gutters have also been cleared.

Safety inspections on play equipment the clerk has obtained an application form for a grant (for play equipment) from the Local Network Fund. It cannot be submitted by the Parish Council it has to be done by small voluntary or community groups with a local management committee and their own constitution. The outreach worker has suggested a village hall committee. The village hall committee will be asked at their next meeting.

The clerk met with Playline Design yesterday and a quotation is to be submitted.
When the clerk met with Playline Design the grass on the village green was looking rather overgrown. She had contacted L & M Garden Maintenance. Cllr Squire stated they were cutting the grass earlier today.
Tony Mogford Associates have responded to the clerks letter. Copies circulated to all Cllrs. There is a manhole cover in the cobbled path that does not have a bolt down cover. The clerk to ascertain who has responsibility for this cover.

Highway Matters the clerk has not yet contacted DCC about the potholes, but will do so after the meeting.

Parish Representatives on the Standards Committee Cllr Mrs. Eldridge and Cllr Mrs. Morgan were elected with 9 votes each. Cllr Mardon had 5 votes and was congratulated for putting her name forward.

Eastern Link Meeting Cllr Harper stated that Dartmoor Railway gave a presentation. The new Managing Director is Stuart Farmer and he was disappointed to hear of poor communication. The clerk to write to him.

Revised Members Code of Conduct A guide for members and a pocket guide has been distributed to all Cllrs. The clerk has received a letter from the Monitoring Officer at WDBC acknowledging receipt of the Registers of Interest and adoption of Code. The Standards Board have also acknowledged receipt of the Council's adoption of the revised Code of Conduct.

FINANCE

Cheques were signed for the following: -
Mr. L. Beer (Toilet Cleaning28/5/07-24/6/07) £64.20
WDBC (4th instalment of rates due on public conveniences) £28.00
Mrs. M Weeks (crossed 'please pay cash') - Petty cash £50.00

Amount in bank is £2632.24 and total in Reserve Account is £1,990.95 TOTAL - £4623.19
Represented thus P3 - £423.73 Precept, toilets + other £3961.60 Interest £190.95 Countryside Agency - £46.91

The internal audit has been completed the internal auditor will be submitting a report.

The clerk submitted petty cash claim vouchers for Apr/May totalling £34.11 and for May/Jun totalling £24.91. The Chairman checked the receipts and authorised payment.

The chairman conducted a mini audit.

CORRESPONDENCE
CVS News Summer 2007, DAPC - County Committee, Housing Newsletter, Glasdon U.K., DPFA - AGM, Fitzpatrick Woolmer, Village Green, Wessex Reinvestment Trust - Consultation paper on support for community land trusts in Devon, DevonTalk, Teignbridge Play Seminar, Senior Council for Devon, CCD - affordable housing field visit.
Emails - financial reserves, self employed workers and public liability insurance and U.K. Nuclear Power Consultation.

ANY OTHER BUSINESS
Cllr Askew sends his apologies for the next meeting.

The dates for the next few meetings are: -
Tuesday 24th July 2007 at 7.30 p.m.,
Tuesday 21st August 2007 at 7.30 p.m., Tuesday 18th September 2007 at 7.30 p.m.,
Tuesday 16th October 2007 at 7.30 p.m., Tuesday 13th November 2007 at 7.30 p.m.,
Tuesday 11th December 2007 at 7.30 p.m.,

There being no further business the meeting closed at 9.45 p.m.