There was one member of the public present.

Public participation the member of the public did wish to address the council. She wished to ask if there had ever been cobbles outside Martinmas. Cllrs stated that years ago there had been cobbles there, but they had been removed as the elderly resident had experienced problems walking on them.

The minutes of the last meeting, the Annual Parish meeting and the Annual Council meeting were signed as a true record.

PLANNING

The following applications were discussed at this evenings meeting:-
The previous application relating to this property have been withdrawn and these fresh applications have now been submitted.
Incott Farm, S.C. restoration and conversion of former farmhouse to studio. It was resolved to support this application.
Incott Farm, S.C. restoration and conversion of former farmhouse to studio (listed building application). It was resolved to support this application.
Incott Farm, S.C. conversion of barn to dwelling. It was resolved to support this application.
Incott Farm, S.C. conversion of barn to dwelling (listed building application). It was resolved to support this application.

The following applications have been granted permission:-
Hayrish Farm, South Tawton (S.C. parish) change of use of holiday cottages to ancillary use for main house, no external alterations.
Barnhay, Wellsprings Lane, S.C. installation of flue relating to wood burning applicance.
Fenlea, Exbourne (S.C. parish) extensions and alterations to dwelling.
Hayrish, South Tawton (S.C. parish) prior approval notification for the erection of an agricultural building for hay storage.

Cllr Weeks had emailed the clerk and informed her of the following: -
Wellsprings, S.C. the date for the appeal concerning the retention of mobile home for use as an agricultural workers dwelling has been altered to 4th August.

Local Development Framework Core Strategy - Development Plan Summary Cllr Weeks has spoken to the Chairman and supplied her with copies of this document. Comments have to be in by July 17th. The parish council has previously commented that it wishes to see the infrastructure (relief roads, school etc.) in place before the new houses are built.
The document was discussed at length. There are references made to the smaller villages (including S.C.) with reference to development, but without actual proposals to comment on it was decided not to submit a comment at this stage.

The clerk to follow up on the shed that has been built adjacent to Langdale.
Cllr Squire stated that it has been brought to his attention that a shed is being built near Beacon Cross. The S.C. side of the junction on the left hand side.
Stonewold Cllr Squire stated a gap has been left in the wall. The builders have not yet finished and still require access so this can be addressed when they have finished.

MATTERS ARISING

New Parish Plan The CCD have sent information about a drop in surgery for parishes wishing to do a parish plan. This was passed to Cllr Askew.
Cllr Askew stated that he felt little will have changed (with regard to opinions expressed) at this stage. One of the concerns was speeding traffic and this is still an issue. Findings in this parish were echoed in other parishes that have done a parish plan. The Post Office has now gone. Taking on the running of the toilets was the major decision that was taken.
It was decided to take this item off the agenda for a while and look at it again next year.

Parish Paths Partnership Cllr Squire stated that the contractor had been and had strimmed out the paths. A good job had been done. One path was quite overgrown (the path at Aller) and Cllr Squire will speak to Tim Freeman about this one.
The work at Frankland Ford Bridge (to prevent river eroding the path) has been completed. Tim Freeman has contacted the clerk and has been made aware that the parish council has up to ?1245 to put to the cost of the project.
FOOTPATH FUN DAY - the clerk to put something in the next edition of the Roundabout (combined Aug/Sep edition) advertising this event. The same timings as last year.
Cllr Askew stated that Cllr Coleman was currently revising the footpath maps, but not finalised as yet.

Public Toilets it was reported that Les Beer is now back cleaning the toilets following his stroke.
Mr. Harper is aware that the hedge is in need of cutting.
Cllr Squire stated that when he had spoken to Peter Reddaway he had given him the impression that he would not be able to repair the wall adjacent to the toilets. The chairman had seen him recently and he had seemed happy to carry out the work.

Playground Equipment Inspection Cllr Cartwright has burnt off and cleared half of the path. He has also put up the fence in the left hand corner. One of the footrests is a little loose. This will be looked at.
Cllr Squire will ask Peter Reddaway if he can repair the bench that has the rotten armrest.

Cllr Forrest to carry out the next inspection.
It was noted that the grass had been cut on Sunday. The first grass cutting bill has been received and 6 cuts have been done already in April/May. The clerk to check with him that 16 cuts will be done and that some will be done in late autumn.

Highway Matters the pothole at Honeychurch Moor has now been filled, but the potholes at Strawberry Lane X are still to be done.
Cllr Squire stated that as the parish lengthsman is not due to visit the parish for some time he requested the clerk write to DCC and request the island at Rowtry X be trimmed.
South West Highways have contacted the clerk informing her of a road closure between Sampford Chapple and Dornaford X (Monday 7th September - Wednesday 9th September). It is to allow SWH to carry out drainage works for DCC.
Cllr Squire stated that a large vehicle is coming out onto the A3072 from the Dornaford X road.
Cllr Mardon stated that Station Road is increasingly being used as a rat run. The speed of the vehicles is also increasing.
The clerk to write to DCC and ask what has happened to the traffic survey that was mentioned and express concern at the increase in number of HGV vehicles on A3072 and the speed of traffic on station road. Send a copy of the letter to Cllr McInnes.

Removal of BT payphones nothing to report.

Land Registration the clerk is still trying to get hold of Mr. Higgs to ascertain what progress has been made.

Bus Shelters nothing further has been heard.
Local Housing Needs Report some meetings ago Cllr Weeks stated that this report could be carried out for a cluster of parishes. A letter has now been received from Rural Housing at CCD to carry out a cluster survey for Exbourne & Jacobstowe, Sampford Courtenay, Monkokehampton, Broadwoodkelly and Iddesleigh. Cllr Weeks has suggested some dates. Two members of the parish council may attend. The chairman will endeavour to attend. No-one else expressed an interest, but will wait until the actual date of the meeting is known.
Tidy up pack as mentioned at the end of the last meeting the chairman has received this pack from Defra. Cllr Coleman was not present so will discuss at the next meeting.
Councillors check their Register of Interests the Councillors present are given their register to check. Cllr Askew fills in a form. Everyone else states that they have no changes to make.
Standards Training for clerks and Councillors The chairman attended the event at Bridestowe and the clerk attended the event at Hatherleigh. The event was very informative.
Sampford Courtenay and Honeychurch Flower, Produce and Craft Show a letter has been received from this committee asking if the parish council would consider making a donation towards this event. It was decided not to make a contribution as the event made ?400 profit last year so it was felt support from the council was not required.
Eastern Parishes Link Committee Meeting Cllr Mardon is attending the next meeting on Thursday 25th June at Whiddon Down Village Hall. The clerk gave her a copy of 'Primary Care Trust Five Year Plan', which is one of the items on the agenda.
FINANCE
The clerk spoke with Came and Company and checked a few details. She spoke with the Chairman and it was felt that it would be best to go with the slightly dearer option and just insure with them for the one year for now.

Prior to the meeting a cheque was signed for the following: -
Broker Network Ltd (Insurance Premium) £422.45

Cheques were signed for the following: -
Mr. L. Beer (toilet cleaning 25/5/09 - 21/6/09) £68.76
WDBC (fourth instalment of rates on public conveniences) £43.00
Pattersons (toilet rolls for public toilets) £30.48
Mr. T. Davey (Grass cutting) £250.00
Mrs. M. Weeks (Clerks wages) £450.00

Amount in bank is ?3853.25 and total in Reserve Account is £4165.41 TOTAL - £8018.66
Represented thus P3 - £1784.77 Precept, toilets + other £5871.57 Interest £315.41 Countryside Agency - £46.91

The Chairman conducted a mini audit.

Review of Budget a significant saving of £128 has been made on the insurance. We have a high figure available for P3 this is owing to an overpayment by DCC, but will be reduced once the contribution is made towards the work at Frankland Ford Bridge. No problems at the moment.

A claim for repayment of VAT totalling £99.49 has been submitted to HM Revenue and Customs.

Accounts for the year ended March 31st 2009 the internal auditor has completed the internal audit and the annual return has been sent to the Audit Commission.

The clerk put forward a claim for petty cash totalling £6.12 for May/June. The receipts were checked by the chairman and payment was authorised.

CORRESPONDENCE
WDBC - results of elections, Royal Devon and Exeter NHS Foundation Trust - RD & Express, Senior Council for Devon Newsletter, West Devon CVS newsletter, Westree Company, Village Green, Fitzpatrick Woolmer, Glasdon U.K., South Devon & Dartmoor Crime & Disorder Reduction Partnership (CDRP) Newsletter, WDBC - register of electors (amendments).

ANY OTHER BUSINESS

There is Himalayan Balsam in the river by the New Inn and also some between Sampford Chapple and Chapple Moor (on the lowerside of the entrance to the moor). The clerk to find out if it has been listed as a harmful weed and if so to report it to DCC.

The dates for the next few meetings are: -
Tuesday 21st July 2009 at 7.30 p.m., Tuesday 18th August 2009 at 7.30 p.m.,
Tuesday 15th September 2009 at 7.30 p.m.,Tuesday 13th October 2009 at 7.30 p.m.,
Tuesday 10th November 2009 at 7.30 p.m.,Tuesday 8th December 2009 at 7.30 p.m.,
Tuesday 5th January 2010 at 7.30 p.m.,

There being no further business the meeting closed at 9.00 p.m.

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