Information available from Parish Council under the Model publication scheme
Information to be published How the information can be obtained Cost
                           
Class 1 - Who we are and what we do        
     
(Organisational information, structures, locations and contacts)      
           
This will be current information only        
                           
              This information is available on the village If someone would like a copy
Who's on the Council and its committees website. Or the clerk can be contacted on of Councillors contact details
              01837 851269 Then available for £1.
                           
Contact details for Parish Clerk and Council members (named contacts Available on website    
where possible with telephone numbers and email address (if used)        
                           
              Meetings are held in village hall. Clerks      
Location of main Council office and accessibility details house is the 'office'. This information    
              is available on village website.      
              We are a small parish council with a      
Staffing structure simple staffing structure. This can be viewed    
              on village website.      
                           
Class 2 - What we spend and how we spend it        
   
(Financial information relating to projected and actual income      
and expenditure, procurement, contracts and financial audit)        
           
Current and previous financial year as a minimum Available from the clerk £1 per A4 sheet
                           
              The annual return is displayed on      
Annual return form and report by auditor noticeboard as part of audit process. £1 per A4 sheet
              Copies available from clerk.      
Finalised budget Available from the clerk £1 per A4 sheet
Precept Available from the clerk £1 per A4 sheet
Borrowing approval letter Available from the clerk £1 per A4 sheet
Financial standing orders and regulations Available from the clerk £1 per A4 sheet
Grants given and received Available from the clerk £1 per A4 sheet
List of current contracts awarded and value of contract Available from the clerk £1 per A4 sheet
Members' allowances and expenses Available from the clerk £1 per A4 sheet
                           
Class 3 - What our priorities are and how we are doing        
       
(Strategies and plans, performance indicators, audits,        
inspections and reviews)        
                           
Parish plan (current and previous year as a minimum) Available on village website  
  Available from clerk. CD or hard copy. CD - £4   Hard copy- £6
Annual report to Parish or Community meeting (current and previous year Available from the clerk £1 per A4 sheet
as a minimum)        
    This parish council does not have quality  
Quality Status status, but information about it can be £1 per A4 sheet
              obtained from the clerk.      
                           
Local charters drawn up in accordance with DCLG guidelines Currently not applicable    
                           
                           
Class 4 - How we made decisions        
       
(Decision making processes and records of decisions)        
           
Current and previous council year as a minimum        
                           
                           
Timetable of meetings (council, any committees/sub-committee meetings Available on website (listed at end of    
and parish meetings) minutes). Also published in parish    
              magazine - The Roundabout.      
                           
Agendas of meetings Published on noticeboards a week prior    
              to meeting.      
                           
Minutes of meetings - N.B. this will exclude information that is properly Available on website Free
regarded as private to the meeting. Hard copy also available £1 per A4 sheet
                           
                           
Reports presented to council meetings - NB this will exclude information        
that is properly regarded as private to the meeting. Available from clerk £1 per A4 sheet
                           
              Available from clerk. £1 per A4 sheet
Responses to consultation papers Would also form part of minutes available  
              on village website. Free
              Available from clerk. £1 per A4 sheet
Reponses to planning applications Would also form part of minutes available    
              on village website. Free
Bye - laws Available from clerk. £1 per A4 sheet
                           
Class 5 - Our policies and procedures        
       
(Current written protocols, policies and procedures for delivering        
our services and responsibilities)        
           
Current information only        
                           
               
Policies and procedures for the conduct of council business:        
         
Procedural standing orders All available from the clerk £1 per A4 sheet
Committee and sub-committee terms of reference        
Delegated authority in respect of officers        
Code of Conduct        
Policy statements              
                           
Policies and procedures for the provision of services and about the        
employment of staff:        
       
Internal policies relating to the delivery of services        
Equality and diversity policy All available from the clerk £1 per A4 sheet
Health and safety policy        
Recruitment policies (including current vacancies)        
Policies and procedures for handling requests for information        
                           
Complaints procedures (including those covering requests for information              
and operating the publication scheme) Available from the clerk £1 per A4 sheet
                           
Information security policy Available from the clerk £1 per A4 sheet
                           
                           
Records management policies (records retention, destruction and archive) Available from the clerk £1 per A4 sheet
               
Data protection policies Available from the clerk £1 per A4 sheet
                           
Schedule of charges (for the publication of information) Available on the village website Free
                           
                           
Class 6 - Lists and Registers        
       
Currently maintained lists and registers only              
                           
Any publicly available register or list Available from the clerk £1 per A4 sheet
Assets Register Available from the clerk £1 per A4 sheet
Register of members' interests Available from the clerk Inspection only
Register of gifts and hospitality Available from the clerk Inspection only
Class 7 - The services we offer              
       
(Information about the services we offer, including leaflets,        
guidance and newsletters produced for the public and        
businesses)        
           
Current information only        
                           
Allotments Not applicable      
Burial grounds and closed churchyards Not applicable      
Community centres and village halls Not applicable    
Parks, playing fields and recreational facilities Available from the clerk £1 per A4 sheet
Seating, litter bins, clocks, memorials and lighting Available from the clerk £1 per A4 sheet
Bus shelters Available from the clerk £1 per A4 sheet
Markets Not applicable      
Public Conveniences Available from the clerk £1 per A4 sheet
Agency agreements Available from the clerk £1 per A4 sheet
A summary of services for which the council is entitled to recover a fee,    
together with those fees. Available from the clerk £1 per A4 sheet
Contact Details:
The Clerk : Mrs. M. Weeks, Hillside, Honeychurch, North Tawton, Devon. EX20 2AE
Tel: (01837) 851269
Email: rmweeks@homecall.co.uk
Village website: www.sampfordcourt.freeuk.com
SCHEDULE OF CHARGES
TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
      Photocopying @ £1 per A4 sheet Actual cost 10p per sheet + administration
Disbursement cost (black and white) charge (clerks time, p+p)