NOT PRESENT: Alan Perrott, Rosemary Lowe and Deborah Taylor.

The minutes of the meeting held on Wednesday 2nd April was agreed to be an accurate record.

MATTERS ARISING: The licence for the summer fun evening has been obtained. It was not possible to get a band. LB said that he knew someone who would do sea shanties etc. and will ask if they can do it. MS said Roger Cleverdon has said he will play the clarinet if we want.

SECRETARY'S REPORT: No correspondence. Vreni Knights gave us two very nice, small tablecloths after the car boot sale. Have made a preliminary enquiry to D. Ware, sign writer, to see if he could do 4 signs saying Sampford Courtenay Village Hall for the roadside. They would be plastic, last about 10 years minimum, be washable and cost roughly between £100-£200. GTG to get a firm quotation with size etc.

TREASURER'S REPORT: Payments: £35 to Devon Association of Community Buildings and we are now on their website, which will link in with other Devon things; £21 for new licence; receipts for Dog Show; 2 bills for water and large one for electricity (which was almost covered by meter takings).
Receipts: £120 from West Country Suffolk Sheep Association; £60 for hire of hall for Italian classes; £100 from LB (whist drives £87 and bingo £13). Dog Show made an overall profit of £632.12. Business rate had 100% back (cost 23p postage).
A loss of £23.58 was made on the Fings evening - just over 20 people came.
The Sampford Courtenay web site still not up to date - GTG to asked to communicate.
Bank balances: Lloyds £250.29 (plus £700 to pay in), Halifax £12,380.36.
SH reported that last year's flower and produce show had a profit of about £400 and after their last meeting it was voted that this money should be used to replace defective floorboards in the hall.

MAINTENANCE & IMPROVEMENTS WORKING PARTY REPORT: TH reported that work to the ceiling in the back storeroom is still ongoing. Have got some shelves, which will be put up soon. The next project is to repair the floor near the staging where it is weakest, but this has not been priced up yet. Waterproofing on one wall in the kitchen needs to be done. In connection with the last meeting's suggestion to paint the railings on the steps, this will not be practical as they are galvanised. AM reported that he has met Mr. Woods and he has agreed to come and look at what we could achieve and give us a guide price. Coming Saturday 10.00 a.m.

EVENTS & LETTINGS WORKING PARTY REPORT: Just the usual Whist and Bingo evenings plus the Summer Fun Evening and barbeque on 7th June. JH read out all the events on the updated Forthcoming Events calendar for village.
The Fun Evening was then fully discussed. It was agreed to have the barbecue starting at 6.00 at a charge of £4, to include tea or coffee if required. There will be skittles and other games and music, also a licensed bar, tea and coffee. 75 will be catered for. GTG, Margaret S. and MW to look after food; JH, TTG and GTG to do barbeque; AM in charge of bar; LB to run skittles competition at 50p for 3 balls. LB has CD player and loudspeakers and MS will ask Roger Cleverdon if he will play his clarinet.
SH reported that there would be a sub committee meeting tomorrow evening re Open Gardens on 29th June.
Away Day - SH said she had had some suggestions as to where to go this year - Torquay, where there is the zoo, Kents Caverns etc.; Cockington; Paignton Zoo. To be discussed at future meeting. AM to book coach.

ANY OTHER BUSINESS: RS said grass cutting rota gone out of the window this year, but it was explained that this was due to weather and other circumstances and is now back on track.

DATE OF NEXT MEETING: Wednesday 4th June 2008 at 7.30 p.m.

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